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District Clerk

Sherry Griffis

Harrison County Courthouse
200 West Houston Street, Suite 234
Marshall, TX 75670

Phone: (903) 935-8409
Fax: (903) 927-1918

District Clerk 

Welcome to the
Harrison County Texas District Clerk's Office. 

Our office files and holds information related to:
Civil, Family, Child Support, Property Tax Suits, and Adult Felony cases.
You can also apply for a new Passport, or obtain passport related forms here.
Please look over our "Passport Application Information" section below for Passport Appointment times and requirements.

Our website has information on upcoming jury selections, the jury selection process for our county, instructions for requesting documents or record searches, information about applying for a Passport, information and forms related to filing a Protective Order, as well as links to other online resources that may be beneficial.

If you have any questions or concerns please call our office at the main office number listed above. If you have specific questions related to a case you can reach out to one of our clerks directly for assistance.

  • 71st District Court - Jury Selection

    Monday - November 4, 2024 - 8:30 AM

    Status: Report for Duty

    Grand Jury - Jury Selection

    Thursday - October 31, 2024 - 8:30 AM

    Status: Report for Duty

    If you received an "Official Harrison County Jury Summons" questionnaire for one of the above mentioned dates, please fill it out completely, and bring it with you on the morning of your scheduled jury service to check-in.

    FOR JURY DUTY...Clothing should reflect the dignity and professionalism of the Court. Business casual clothing is preferred. (Hats or caps, shorts, tank tops, sweats, and t-shirts with inappropriate graphics or wording are not allowed.)
    Dress respectful of the court.

  • Please carefully read over your Juror Questionnaire, and the directions on how to fill it out or claim an exemption or disqualification, before mailing it back. You can read this document to find out more information about our Jury process when you receive our summons.

    Questionnaires can be returned via postal service using the enclosed return enveloped included with the summons, fax, or email. If submitting by fax or email, please include the front and back of the document.
    *Please have your Juror Questionnaire returned by the Thursday prior to the date you are summoned for. Questionnaires returned after this time may not be received or processed by Monday morning and a new form will need to be filled out before you can check-in, if you are reporting for duty.

    If you would like more information about the general Jury Process in Texas, please visit the Texas Judicial Branch website.

    Note this website offers a general overview of how the Jury Process works in Texas but, the information on this website does not take the place of any instructions or procedures that are given by county's District Clerk or Judge.

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    If you have questions concerning a Jury Summons you received in the mail, or if you need to check the status of an upcoming Jury Selection, please call our office at 903-935-8409 and select option #2, or fill out our Jury Inquiry Form located in the "Contact Us" section below.
    ______________________________________________________

    Note: Harrison County will not make call-outs to anyone about a missed Jury Selection date.

    If you receive a call from someone claiming to be an officer of Harrison County, or a County Official, telling you that you missed a Jury Date and you now have an arrest warrant or need to pay a fine, hang up immediately.

    Do Not give out any of your personal or financial information to these individuals. 

    Report the number they called from to the Harrison County Sheriff's Office at:
    903-923-4000

  • Our office houses cases related to Family, Civil, Property Tax Suits, and Adult Felonies. 
    Requests for copies from unsealed cases can be made by calling our main office number, sending an email, or a fax. 
    For multiple documents, or multiple case searches, submit these requests via fax or email.
    We require 10 business days notice to fulfill these requests. You can use this document to make your request. If requesting more than one case file, fill out one document for each case.

    When submitting a request for records, please have as much information as possible (Case Number, Party's Name, Year the case took place) to provide the clerk to make the search easier and faster.
    If the case took place after 1987, you can utilize our Records Search website to locate this information.

    Fees:

    Non-Certified copies are $1.00 per page for paper or electronic. These can be sent through the mail, fax, email, or picked up in person.
    Certified copies are $1.00 per page and can only be sent on paper through the mail or picked up in person.
    Convenience Fee is added by the payment system for every purchase made with a credit card. This fee is a minimum of $2.00 but does increase based on the subtotal.

    Documents will not be submitted until payment has been processed.
    Our office accepts the following payment methods:
    Cash, Credit Card     (Visa, MasterCard, Discover), Check, Money Order.
    Make checks or Money Orders out to "Harrison County District Clerk".

    Record requests have a turn around time of 2-3 days after the request is made, but could be longer depending on weather conditions if the requests are for files located in our off-site facility, or the clerk's work load. If a request is urgent, a $5.00 search fee may be added to the cost.

    **Sealed Document Requests**
    These requests require that a person or party associated with the case appear in person with a photo ID. Only the person who makes the request may pick up the documents in person if they are not ready the same day the request was made, and they must show their photo ID again when picking them up. Information about a Sealed Case will not be provided over the phone or email.


    **Request for Adoption Records**
    These requests require that a person or party associated with the case fill out a Request for Adoption Records Form and provide a copy of their ID. This form, and ID copy, can be turned in in person, faxed, or emailed. The completed form and ID copy will then be given to the District Judge for approval. If the Judge approves the request then the clerks can search for the Adoption Case and provide copies of the requested documents to the individual who filled out the form. Clerks are not allowed to look up any information regarding an Adoption Case without the Judge's approval. Information about an Adoption Case will not be provided over the phone or email.
    These documents can only be picked up in person in our office. Identification must be provided by the person picking them up, and match the ID that was submitted with the Request Form. We will not mail, email, or fax any document from an Adoption Case.

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    If you have a simple Record Search Request, you may use the form located in the "Contact Us" section below to submit that inquiry and our Records Clerk will respond to you as soon as possible.
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  • Passport Applications will only be accepted during the hours of:
    8:00 AM - 11:00 AM and 1:00 PM - 3:00 PM
    Tuesday, Wednesday, and Thursday

     

    ALL applicants applying for a New Passport must appear in person regardless of age.
    An adult cannot submit an application for a minor without the minor being present.

    Our office only takes Walk-Ins for applications.
    Please be mindful of the hours we accept applications since they can take time to process (about 15 minutes per application or longer if the forms need to be filled out).
    Be sure to arrive by 11:00AM or 3:00PM, especially for a group of 3 or more, so applications can be completed by closing time.

    To complete your New Passport Application you will need the following:

    - Applications must be filled out in Black Ink only.
    If you are unsure what application form(s) you need, you can visit the US Passport Forms Page, and it will help guide you.
    - Birth Certificate     (long form with Seal) - If born outside of U.S. please also provide proof of U.S. citizenship.
    - Driver's License/Mexican ID or Passport ID
    If you had a previous Passport, or a Consular Report of Birth Abroad, but no longer have these to show evidence of citizenship, you can fill out a File Search Request Form and pay the applicable fee for Passport Services to look up this information for you.
    **Note: There is no guarantee that a record will be located. If Passport Services is unable to locate a record, then the a passport cannot be issued until acceptable evidence of U.S. citizenship is submitted.**
    - Passport Picture     - Check the Photo Guide for acceptable photos to help avoid passport processing delays or rejections. You can obtain a Passport Photo from Walgreens, CVS, or the Post Office.
    - Check or Money Order for Application Fee made out to: "US Dept. of State". Each application must have it's own check or money order, do not combine fees for a group into one check. See table below for the correct amount.
    -Processing Fee Payment can be cash, credit card, or Check/Money Order made out to "Harrison County District Clerk"  
    -Any Supporting Documentation
    In cases where both custodial parents are unable to be present, one must be present and bring with them a copy of the other parent's ID (front and back) along with a completed "Statement of Consent" Form DS-3053. This form can be found here, or picked up in our office.

    If you, or your child, were never issued a Social Security Number, a Social Security Statement Form must be filled out and included with the application as well.
    Social Security Statement for Adults | Social Security Statement for Minors

    Applicants who have two or more previous marriages must complete the Previous Marriage Information Sheet (one for each marriage) and include it/them with their application.
    **Copies of these forms are also located in our office for your convenience.

    Fee Table:

    Processing Time:
    -Routine: 4-6 Weeks     (Does not include mail delivery times)
    -Expedited: 2-3 Weeks     (Does not include mail delivery times)
                     *These processing times are estimations taken from the Official United States Passport website, and are not guaranteed by our office.


    Applicants that need their Passport ASAP (14 days or sooner): 
     If you have already submitted your application and realize you need your passport sooner, please contact the National Passport Information Center at 877-487-2778.

     If you have not already submitted an application and you need your passport asap, you must visit a Passport Agency to do so. You can set up an appointment with the Passport Agency online here.

    Life and Death Travel Emergencies - ONLY Applicants that require a passport for traveling due to a medical emergency (severe illness, surgery, or death) of an immediate family member overseas should contact the Passport Duty Officer at 202-647-4000.


    Passport Books, Cards, and Supporting Documentation all are delivered back to you in separate envelopes.
    If you did not receive one of your items, please call the National Passport Information Center at 877-487-2778.

    Track Your Application

    Official United States Passport Website

  • For general inquires, please call our main office number at 903-935-8409 and one of our clerks will be able to assist you with any questions or concerns. You can also fax us any requests or documents to 903-927-1918.

    If you have a complaint or concern that is not able to be addressed by one of our clerks, you can contact the District Clerk using the form below.
    Note: The following forms do not allow for image or documents to be uploaded or submitted. If you need to submit a document you can do so via fax, postal service, in person, or you may call our office and obtain an email address.

    Inquiries made using the forms below will not be delivered to their respective recipients until the following business day. If you need a quicker response please contact us using a different method.

    • Namerequired
      Phone Numberrequired
      Email:required
      Reason for Inquiryrequired

    If you have questions about a Jury Summons you received in the mail, or any other Jury related questions, you can call our main office number and choose option #2. You may also reach our Jury Clerk using the form below.

    Do not use this form to submit completed Juror Questionnaires, please send those to the Jury Email listed on your summons form.

    • Namerequired
      Phone Numberrequired
      Email:required If you do not have an Email Address, please type "NA@gmail.com".
      Jury Selection Daterequired Select the date that matches what shows on your Jury Summons form, or the applicable option.
      Jury Summons Numberrequired This number is located at the top-right corner on the front of your Jury Summons form. If you do not know your Jury Summons Number, please type "NA".
      Reason for Inquiryrequired This form does not have the option to upload or send images, so if you are trying to submit your completed questionnaire please email it to us directly, fax it, mail it back, or bring in back in person.
    If you have a simple records search request, you can use this form to submit that to our Records Clerk. 
    If your request involves multiple cases, please fill out the form located in the "Record Searches and Document Requests" section above and either deliver it in person, fax it, or send it in an email.

    If you do not know some of the information the forms requests, put NA in the field, but please include as much as possible to help the search process.
    • Your Namerequired Name of the Person requesting the search. If you are part of a law firm, or other business entity, also include their name.
      Phone Numberrequired
      Email:required
      Case (Cause) Number Note, if you cause number ends with "CCL" then you need to reach out to the County Clerk's office for that request.
      Year Case was Filedrequired If you do not know the exact year, please include a rough estimation to help narrow down the search.
      Case Typerequired
      Plaintiff's Name This is the name of the person or entity that filed the petition that created the case. (If you are searching for a divorce case, please use the name the person had at the time of the divorce. If this is a child support/paternity case, please include the name of the children.)
      Defendant's (Respondent's) Name This is the name of the person or entity that the plaintiff is filing the suit against. (If you are searching for a divorce case, please use the name the person had at the time of the divorce. If this is a child support/paternity case, please include the name of the children.)
      Reason for Requestrequired Please indicate what information you are needing from this case. Do you need copies of any documents? If so, how do you need them returned to you and do any of them need to be certified? Payment will need to be processed before any copies are delivered.