We hope this information will help your organization become acquainted with Harrison County and our policies and procedures on how to do business with us.
The Purchasing Department maintains a bid mailing list for most products and services purchased by the County. If you wish to be included in a Bidder’s List for products and services you sell, you may complete the Vendor Application form along with the W-9 form and mail both forms to the Harrison County Purchasing Department, PO Box 2025, Marshall, TX 75671 or fax to 903.935.4807. Submission of the completed Vendor Application does not guarantee receipt of copies of Bids, Requests for Proposals, Requests for Quotes, etc., issued by Harrison County. It is the responsibility of each Vendor to request any bid package of interest.
Bidding is the process by which competitive pricing is obtained. Bids can be via telephone, facsimile machine, informal written quotations, or formal sealed bids. The determination of which procedure is utilized for each request under $100,000 is made by the Purchasing Staff in accordance with the policies and procedures established by the Purchasing Agent and approved by the Harrison County Commissioner’s Court. All expenditures in excess of $100,000 must be handled by the formal sealed bid process in accordance with the State of Texas; County Purchasing Act. See Texas Local Government Code 262 and the Harrison County Purchasing Policy and Procedures Manual.
Harrison County advertises bids in the local newspaper and on the County’s website.
Formal sealed bids are opened in the Purchasing Department unless otherwise stated in the bid specifications. Vendors are encouraged to attend all bid openings.
Contracts resulting from the formal sealed bid process are awarded only by the Harrison County Commissioner’s Court during their regularly scheduled meetings.